Consent: The law in Denmark requires employees to give their consent to be monitored via GPS in company cars. It is important to inform employees about how the GPS tracking will be used and make sure to obtain their consent before installing the GPS tracker. The employee must also be notified of installation in a timely manner. In most cases, 6 weeks will need to be notified before the GPS tracker is installed.

Purpose: The company must clearly define the purpose of GPS tracking in company cars. The purpose of mounting the GPS tracker may be to improve safety, efficiency, and logistics. GPS tracking, on the other hand, may not be used for illegal surveillance or interference with employees’ privacy.

Data storage: Data collected through GPS tracking must be processed and stored in accordance with personal data legislation. Data must be processed in accordance with good data processing practice and must not be stored longer than necessary in relation to the described purpose.

Right to privacy: GPS tracking must not be misused to collect unnecessary information about employees’ personal activities outside working hours. The monitoring must not be of significant disadvantage to the employee, and there must be operational and objective justification for the monitoring.

Company policy: Employers should set clear guidelines for the use of GPS tracking in company cars. It is a good idea to make a written company policy in, for example, the employee handbook.

It is important that the company complies with GDP regulations when using GPS tracking of company cars.